MoU-OUTLINE
Outline
- Title – Clearly mention “Memorandum of Understanding” with parties’ names.
- Introduction / Preamble – Purpose and intent of the MoU.
- Parties Involved – Full details of each party (name, address, designation).
- Objectives – Scope, goals, and expected outcomes of the collaboration.
- Roles & Responsibilities – Specific duties of each party.
- Terms of Agreement – Duration, timelines, and working conditions.
- Financial Arrangements – Cost-sharing, funding, or resource allocation (if applicable).
- Confidentiality Clause – Protecting sensitive or shared information.
- Dispute Resolution – Process in case of disagreements.
- Amendments – How changes to the MoU can be made.
- Termination Clause – Circumstances under which the MoU ends.
- Signatures & Date – Authorized representatives of all parties.
📋 MoU Checklist
Before signing, ensure your Memorandum of Understanding (MoU) includes the following key details between the recipient, sub-recipient, and third-party service provider:
✅ Organisational Information
Basic details of all parties involved — including legal names, addresses, and primary contact information.
✅ Identification Details
Clear identification of the recipient, sub-recipient, and their respective points of contact.
✅ Service Provider Details
Information about the designated service provider and their authorized contact person.
✅ Commitment Statement
A declaration of the service provider’s firm commitment to deliver agreed-upon services.
✅ Scope of Services
A precise definition of the services to be provided, along with measurable deliverables.
✅ Service Description
Comprehensive outline of how the services will be executed and monitored.
✅ Contract Alignment
Ensure the MoU corresponds to the primary contract or grant agreement.
✅ Client Volume
Specify the number of clients to be served at any point and the total over the contract’s duration.
✅ Service Provider Qualifications
Include credentials, expertise, or certifications of the service provider.
✅ Cost Estimation
Detailed estimation of costs associated with the services being offered.
✅ Record Maintenance
Procedure for maintaining and matching service records throughout the engagement.
✅ Documentation Requirements
Specify what supporting documents and reports need to be submitted.
✅ Roles & Responsibilities
Define the obligations of both service providers and recipients clearly.
✅ Service Timelines
Establish standard timelines for service delivery, reporting, and review.